>> Install Conversion Tool from GitHub <<
In Winter ’16 the new enhanced Notes tool became generally available, and with it introduced a new “Notes” related list separate from the classic “Notes & Attachments” related list.
In Spring ’17 Salesforce announced that in Winter ’18 the “Notes & Attachments” related list will no longer have an upload or attach button. Customers will be required to migrate to and adopt Salesforce Files. Although this change is specific to Attachments/Files, it is very clear that “Notes & Attachments” related list will eventually be retired in favor of the new Files and Notes related lists.
The Future is Enhanced Notes
Migrating to Enhanced Notes instead of Notes is a good idea because they provide you much more capabilities around sharing the note with other users, groups, or records. Enhanced notes supports revisions, rich text, and inline images. It is the future of note-taking in Salesforce, especially in Lightning Experience and Salesforce1.
Migrating from Notes to Enhanced Notes
It’s really easy to get started using the enhanced note taking tool, but what about all your historical notes that aren’t fancy? Wouldn’t it be nice to bring them along for the ride and give them a long awaited upgrade to awesomeness?!
At the time of this writing, Salesforce has not (yet?) provided an official conversion tool from Notes to Enhanced Notes.
Since the Winter 16 release I’ve been developing and tweaking my own conversion tool which I’m happy to open source and share with you all to help make your migration efforts easier and hopefully remove some roadblocks to adopting Lightning Experience.
This project enables the manual or automatic conversion of classic Notes into Enhanced Notes to take advantage of more sophisticated features, like sharing, revisions, rich text, inline images, etc.
The package includes visualforce pages that let you:
- Configure sharing and conversion options
- Run test conversions
- Enable near real-time or scheduled conversions
![pages-main-menu[1].png](https://douglascayers.files.wordpress.com/2017/05/pages-main-menu1.png?w=616)
![pages-conversion-settings[1].png](https://douglascayers.files.wordpress.com/2017/05/pages-conversion-settings1.png?w=616)
Special Thanks
- Arnab Bose (@ArBose), Salesforce Product Manager
- Haris Ikram (@HarisIkramH), Salesforce Product Manager
- Henry Liu, Salesforce Product Manager
- And to everyone who has provided feedback on this project to make it what it is today, thank you!
Feedback
Although I’ve done my best to test various org configurations with this tool, there’s bound to be an edge case I’ve not yet thought of. If you have any feedback about the conversion tool or run into a problem, please open an issue on the GitHub project. Make sure to check out the closed issues and FAQ section on the project page as your question or problem might have already been answered. Thanks!
Readers like you who converted Notes also converted Attachments
Make sure to check out my other open source project that converts Attachments to Salesforce Files.
![character_group_campfire[1]](https://douglascayers.files.wordpress.com/2015/10/character_group_campfire1.png?w=616)
love this. Looking forward to the installed package version 🙂
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Thanks Maria!
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Hi Douglas,
I have started doing the first batch of conversion which has the limit of 200000 Notes per day.
I have some new consens and wanted to share them with you.
For example we have 4500000 Notes in our org. On day one I started the batch until it gives the error of Notes can not be save due to limit. Now how do I know how many has been converted or in another word how do I know the # of records under ContentNotes.
There is no way to run a query (select count() from ContentNote) even for system admins as its not returning any result. Its also not showing any information about ContentNote or ContentDocument from ‘Storage Usage’ under setup.
when we do this process in our production how can we specify how many recs we want to convert? the reason why I am asking is ‘assume we do the first batch of conversion on Monday evening 8:00 PM, if we hit the limit then no user can add any new Notes/File on tuesday morning…. so I wanted to know if there is any way to stop the process before we hit the limit
I really appreciate you or someone else has any idea about these questions.
Thanks
Nima
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Hi Nima,
You’re absolutely right, for orgs with large volume of attachments or notes the conversion process as-is today can easily hit the daily limit.
It’s on my todo list to add option so admins can specify the max conversions to perform in a day just haven’t had a chance to work on it yet.
Thanks for the feedback and use cases, really appreciate it!
Doug
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YESSS!!!! Thank you for releasing this tool, so helpful and very easy to use.
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You’re very welcome Maria!! Glad you like it 🙂
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